Manual VAT Entry
Enter individual transactions directly when you don't have a CSV file or need to record one-off transactions.
When to Use Manual Entry
- Recording cash transactions
- Adding missing transactions
- Correcting data not in your import file
- Quick one-off entries
Accessing Manual Entry
Navigate to Transactions > Manual Entry or use the quick action from the dashboard.
Transaction Types
Select the appropriate transaction type:
| Type | Description | VAT Treatment |
|---|---|---|
| Sale | Revenue from goods/services sold | Output VAT collected |
| Purchase | Business expenses | Input VAT claimed |
| Import | Goods imported into The Bahamas | Import VAT at border |
| Export | Goods exported from The Bahamas | Zero-rated |
| Credit Note | Adjustment to previous sale | Reduces output VAT |
| Refund | Customer refund issued | Reduces output VAT |
Entering a Transaction
Step 1: Select Transaction Type
Choose from Sale, Purchase, Import, Export, Credit Note, or Refund.
Step 2: Enter Amount
Enter the transaction amount. The system will:
- Display the applicable VAT rate
- Calculate VAT automatically
- Show the VAT-inclusive total
Step 3: Select Category
Choose from 30+ Bahamas-specific VAT categories:
- Standard Rate (10%)
- Reduced Rate (5%) - e.g., electricity, water
- Zero-Rated - e.g., exports, basic food items
- Exempt - e.g., financial services
Step 4: Add Details
- Vendor/Customer: Start typing for autocomplete suggestions
- Description: Add transaction details
- Date: Transaction date (defaults to today)
- Reference: Optional invoice or receipt number
Step 5: Review and Save
- Verify the VAT calculation
- Check the category assignment
- Click Save Transaction
Immediate Feedback
After saving, you'll see:
- Confirmation of the transaction
- Impact on your current period totals
- Any compliance alerts triggered
Tips for Accurate Entry
- Use consistent vendor names - Helps with reporting and categorization
- Include invoice references - Supports audit trail requirements
- Verify VAT rates - Especially for reduced-rate items
- Enter promptly - Don't let transactions accumulate